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Workflow 1 min read

Sourcing Metrics Guide: Time, Reply Rate, Profiles per Hour

The three metrics every recruiting team should track weekly: time-to-shortlist, reply rate, and profiles reviewed per hour.

Teams optimize what they measure. These three sourcing metrics predict hiring speed more reliably than raw activity counts like InMails sent.

32 minTarget time-to-shortlist
28%Target reply rate
24/hrProfiles per hour

Example query

Keywords
Metrics baseline
Location
Your top role
Filters
OTW query
Experience
1 week tracking

Typical pool: N/A · Shortlist target: Compare weekly

Time-to-shortlist

Measure from search start to manager-ready export. Target 25-35 minutes for standard mid-level tech roles with OTW filters. Spikes usually mean weak query design or duplicate review.

Reply rate

Track replies per outreach batch segmented by recently OTW vs classic OTW. Recently OTW should land at 25-35%. Below 15% signals timing, message, or intent problems.

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Profiles per hour

Count viewed profiles divided by active screening time. Sustainable pace is 20-28 per hour with the 30-second checklist. Faster speeds often mean quality drift.

ROI framing: Measure Sourcing ROI.

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