Consistent weekly rhythm beats sporadic sourcing sprints. Use this checklist playbook to keep every active role moving without backlog.
5Days structured
3Outreach blocks
15Weekly shortlist goal
Example query
- Keywords
- Weekly anchor query
- Location
- Top priority role
- Filters
- OTW + recently OTW
- Experience
- Saved search
Monday — refresh pools
- Run saved OTW queries for all active roles
- Review unviewed profiles only
- Save 5-8 candidates per priority role
Wednesday — manager sync
- Export shortlists from Monday-Tuesday screening
- Collect approve/reject per profile
- Update pipeline kanban cards
Try this query in the live demo — 5 candidates, no signup required.
Friday — outreach block
- Enrich contacts for approved candidates
- Send first messages to recently OTW segment first
- Log reply rate for the week
Friday end — hygiene
- Hide stale profiles
- Confirm each role has Monday next action
- Run end-of-week review
